Content Management and Intelligent Migration

Andrew Graham is Sales and Marketing Director at aluma. He has over 25 years’ experience bringing innovative and successful products to market covering content management, records management, and business process automation.

In a recent interview with leading industry influencer, Kevin Craine, Andrew discussed the need for organizations to move away from legacy content management systems that are holding back, what should be, a priority in digital transformation, and urges organizations to adopt modern cloud-based systems.

You can read the full transcript of the interview below.

Kevin: Hello, I’m Kevin Craine. I am here with Andrew Graham, Director of Sales and Marketing at aluma. We're talking about content management and the need to move away from older legacy content management systems.

Despite advancements in technologies, many organizations are still continuing to operate with systems that are a decade or more behind the times. According to some research from AIIM international recently over forty percent of share point users, for example, are still running SharePoint server 2010 and tools from aluma enable a more intelligent approach to migrating away from older systems. Your advanced data extraction capabilities combined with automatic document classification tools to provide a platform for migration that makes a difference. Can you briefly describe some of the main benefits?

Andrew: Yes, of course, I can. And thanks for the opportunity to discuss this subject, Kevin. Because I'm seeing a desire to disentangle legacy platforms and architecture and move to more modern cloud systems and we see a real trend towards native cloud services and these legacy systems are in fact holding back what should be a priority in digital transformation strategies right now. Especially in the current environment, there's a real need to modernize content management and move to more content services orientated systems and platforms moving to the cloud be that private or actually public cloud.

As you know, you mentioned AIIM, (and I used to work for AIIM) some of the AIIM research shows most larger organizations have many many silos of information. Usually, a mishmash of document management and ECM systems and they're all full of unstructured documents and content. So what we are suggesting - during a digital transformation and modernization of your content ie during a migration either to the cloud or to a new modern platform is to enrich that content along the way. Migrating from old systems is a challenge but it's also a tremendous opportunity to enrich and optimize content with better structure, taxonomy, better governance than it's ever been before.

Our advanced data extraction capabilities combined with automatic document classification tools provide a platform that adds value to the entire migration process. And what we're saying is why not properly classify documents that have been migrated? Why not add some governance around migration by detecting Personal Identifiable Information (PII)? Or why not extract more metadata from the documents to help with the automation of business processes in the new system and extract vital information during the migration process from the diverse content repositories like file shares and document management systems and add metadata to a more information-centric echo system that you're gonna do? And it will make a real difference to the migration results.

Kevin: So not only migrating but also enhancing the data and building some systems along the way. What are some of the results of using this approach, using aluma for intelligent migration and how can our viewers do it too?

Andrew: Well the extraction of metadata and better classification of documents will make the business process automation much easier. We think of full texts, OCR of images converted to fully searchable PDFs to fully redacted, classified documents, all automated through our platform. We are able to integrate easily within existing solutions, API integration, as I mentioned, to completely transform unstructured content into insightful business intelligence.

And despite all the enhancements and advancements in technology, many organizations continue to operate behind the times, and migrating from a legacy system to a modern platform just makes sense right now and it makes sense to enrich the documents in that process. So why not intelligently extract and classify all vital information during the migration process?

Kevin: How can our viewers learn more?

Andrew: Quite simply if you go to aluma.io, we have a free trial there, a very simple-to-use platform, go there and create your own classification and extraction engines and play with the tools. And if you like what you see, then get in contact with us, we are more than happy to help.



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