Intuitive Invoice System for Complex Invoices
Data extraction
Solution
The client is a renewable energy group with operations spanning 3 continents. Supplying green energy to over 2 million UK customers and buying their energy from a broad range of energy suppliers resulted in large quantities of invoices being generated. They needed a system for processing these invoices that would speed up the current process and expand the capacity of the accounts team to cope with the rapidly growing business.
Doc-Works integrated Aluma into Doc-Work's Accounts Payable solution to help extract key information from complex and varied invoice formats by implementing and leveraging the Aluma Intelligent document processing software.
Doc-Works had previously used Aluma, so they were able to quickly integrate the ready-made invoice processing service into the Doc-Works Portal within a few weeks. With only as few as four examples of a document in order to understand the intent of any document in any incoming format, there is huge potential to accelerate customer interactions and continuously improve the already excellent customer care delivered by the Energy company.
By extracting data and email metadata to determine which supplier has sent the invoice and therefore which tools to use to extract the data most efficiently, the Aluma solution combines many hundreds of Machine Learning and AI-based techniques and algorithms to understand, classify and extract information from any digital (and paper) documents, from any source system.
The combined solution was ideal to streamline their invoice processing by improving speed, accuracy and workflow.
Impact
Improving Productivity
Integrating Aluma into Doc-works meant that our client could hit the ground running from day one reducing the amount of time, cost and effort needed for lengthy set-ups, integrations and installations saving valuable company time and increasing productivity.
Ease of Scalability
The simple pricing model allows clients to easily scale up and down with no hidden costs or surprises. This allows
them to focus on the work at hand rather than worry about which package to buy now and which package to buy
in the future.
Client Feedback
''Aluma is easy to configure for new customers and territories. It has saved our customers lots of data entry time and freed their teams to do more.'' Sarah Framtpon, Director of Product Design at Doc-works
