In response to the State's challenge of efficiently indexing state marriage certificates with a 100% automated solution, our team implemented a custom machine learning algorithm and a robust data processing pipeline. The solution, designed to handle 30,000 pages per month in near real-time, eliminated manual validation, reducing processing time from one week. The impact was transformative, resulting in increased operational efficiency, substantial cost savings, and demonstrated scalability and consistency in data extraction across diverse document formats. This successful deployment not only addressed the client's immediate needs but also set a precedent for leveraging advanced automation technologies in the Civil Service Government sector.